Description and Duties of Appointed National Officers
The Chapter Alumnae Relations Chairman works with colonies and chapters to develop alumnae programming and works with alumnae associations providing support to colonies and chapters.
Colony Advisors act as the liaison between National Theta Phi Alpha and the colony. She monitors the progress of the colony as it works to become a chapter.
Conference Administrators supervise Conference Directors and keep the National Vice President – Collegians informed about chapter issues.
Conference Directors maintain contact with Advisory Board Chairman and chapter Presidents, monitor the progress of chapters and provide resources and advice to chapters as needed.
The National Constitution and Bylaws Chairman works with the National Constitution and Bylaws and the Bylaws of each chapter, colony and alumnae association. Every change to a current set of Bylaws and each new set of Bylaws must be reviewed by her. Upon her review, she recommends their approval to the Grand Council, prior to their taking effect, in accordance with Bylaw IX, of our National Constitution and Bylaws.
The National Convention and Leadership Conference Chairmen organize our June events. Convention is held in even-numbered years and Leadership Conference is held in odd-numbered years.
The National Convention and Leadership Conference Programming Director develops educational programming workshops and recommends professional speakers for National Convention and Leadership Conference.
The National Extension/Colonization Team Coordinator coordinates the fraternity’s extension efforts and colonization weekends. The team consists of the Director of Extension, Director of Colonies, University Research, Alumnae Contact and Conference Director for Colonies.
The Director of Colonies is responsible for our colonies from the day of Colonization through the day of their Installation or Rechartering as a chapter. She or an assistant supervises the Colony Advisors, who work directly with the colony.
The Director of Publication serves as the Editor-in-Chief of The Compass, which is printed three times per year. She supervises the other editors and arranges the publication of The Compass.
The National Assistant Treasurer monitors chapter financial reporting and performs other special financial projects.
The National Historian is responsible for recording an accurate history of our Fraternity through written documentation and photographs.
The National Housing Chairman acts as a resource for all aspects of house acquisition and management for chapters and Housing Corporations.
The National Membership Chairman works with the National Office Staff to locate lost members and update national records.
The National Panhellenic Conference (NPC) Delegate and Alternates (3) are Theta Phi Alpha’s official representatives at NPC meetings and throughout the year. The Delegate receives notifications of problems or updates of situations from other NPC groups and coordinates their distribution to the appropriate parties within Theta Phi Alpha. The members of our NPC delegation also serve on NPC committees, such as the College Panhellenics Committee, where they might serve as an NPC Area Advisor. The Delegate and Alternates attend the regional meetings: Northeastern Panhellenic Conference (NEPC), Mid-American Panhellenic Conference Association (MAPCA) and Southeast Panhellenic Conference (SEPC).
The National Programming Director oversees all areas of chapter programming. These areas and the National Officers who oversee each area are:
The National Reflections Coordinator who reviews colony, chapter and alumnae association Reflections Session Reports and develops new cases as needed.
The National Fund Raising Chairman who assists colonies, chapters and alumnae associations develop fund raising activities.
The National Philanthropy/Community Service Chairman who assists colonies, chapters and alumnae associations develop philanthropy activities.
The National Pledge Sister Educator who assists colonies and chapters implement the My Sister, My Friend National Pledge Sister Education Program correctly. The National Pledge Sister Educator is responsible for approving all education programs before they are implemented.
The National Recruitment Chairman who assists colonies and chapters develop membership recruitment events.
The National Retreat Chairman who assists colonies and chapters develop activities for membership retreats.
The National Ritual Chairman who conducts Rituals at our National Convention and Leadership Conference. During the biennium, she answers questions on performance of Ritual and reviews Ritual ceremonies.
The National Scholarship Chairman who assists colonies and chapters develop scholarship ideas and activities.
The National Song Chairman who maintains the National Song Book and National Song Tape.
The National Public Relations Chairman promotes Theta Phi Alpha externally through Greek Advisors, other NPC groups and press releases.
The National Risk Manager reviews all incident reports and works with colonies, chapters and alumnae associations on risk management issues.
The National Personnel Chairman contacts alumnae who indicated an interest in working with chapters or colonies, assisting with extension presentations or serving as a National Officer.
The National Web Site Coordinator manages the national web site (www.thetaphialpha.org).
Project Managers work on specific projects as determined by the Grand Council.
The Traveling Educational Consultant (TEC) Coordinator manages the recruitment, training and traveling schedule of TECs. She is in contact with the TECs as they visit colonies and chapters.
The Traveling Educational Consultant (TEC) visits colonies and chapters of the National Fraternity to assess colony and chapter strengths and weakness and offer assistance for improvement. She acts as an official representative of the Fraternity.
Other National Officers
Alumnae Association Presidents are elected by the members of the alumnae association they represent. They are the presiding officer at association meetings and act as the associations’ liaison with National Theta Phi Alpha.
The Chapter Advisor is appointed by the Grand Council. The Chapter Advisor and the Advisory Board provide support to the chapter, maintain contact with the chapter and monitor the activities of the chapter.
